Product · Operations

THE VENDOR method HQ.

HQ is the custom operational system we build for Accelerator clients. It replaces the six-tool patchwork most wedding vendors are running — Dubsado, Notion, Trello, Google Sheets, a shared inbox, and eight browser tabs — with a single operational surface tuned to your business type.

HOW IT WORKS

Gmail integration — every inquiry, follow-up, and vendor thread routed to the wedding it belongs to.
Task boards — one view of what's due this week, per wedding and per role.
Wedding pipelines — every booked couple with milestones, timelines, docs, and payments.
Vendor tracking — your relationships, rate history, past-wedding notes, and reliability score.
AI-assisted admin — first-pass drafts of inquiry replies, vendor updates, and follow-ups, trained on your voice.

BUILT PER VENDOR TYPE

Photography HQ — shot lists, gallery workflow, edit turnaround tracking, delivery + review requests.
Florist HQ — proposal pipeline, install timelines, cost-of-goods tracking, staffing per weekend.
Planner HQ — per-couple project spaces, vendor coordination, timeline builder, capacity view across the season.

THE RESULT

Every Accelerator client on HQ reclaims a documented 8–12 hours a week. The luxury planning team currently running $90K+ months in season operates entirely from their HQ. See the framework in the systems pillar and the numbers in our case studies.